LINXS is hiring an Activities Coordinator
To fulfil its mission LINXS, organises events and activities, develops national and international collaborations and projects, and provides an attractive space where scientists can interact both in-person and digitally. To this end, LINXS wishes to recruit an activities coordinator as a junior position. This person will be responsible for making sure the planning and execution of activities and operations run smoothly.
Work duties
Coordinating before, during and after events. This can include preparation meetings, booking of premises, catering, travel, and accommodation. Also, preparation and maintenance of premises, coordination of charging of conference fees, managing of reimbursement for visitors and speakers at events, and planning the hosting of guest researchers.
Providing support at both in-person and online events and activities, such as setting up and operating digital meetings, including the recording of these.
Independently updating web-based pages. Also includes co-developing the LINXS website and other web interfaces to support the duties above. This can involve direct application of communication skills, independently or working together with a dedicated communicator.
Management of contact lists and information regarding participants at events and other statistics that support the reporting of LINXS activities.
Handling and registering formal documentation in systems connected to Lund university as an organisation, in particular the administrative systems.